Board Meeting Agenda

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Here's a typical board meeting agenda sample. Take a look and see if you can utilize it when preparing your own association's meetings.

1.  Apertion of the meeting

• Chairman of the board of directors or vice chairman announces the meeting commenced. This is always the first part of a board meeting agenda.

2. Chairman of the board is in charge of board meetings and secretary serves as secretary for the meeting.

• This custom is common in member and monthly meetings also, but there other chairman and secretary for the meeting can also be elected.

3. Condoning the legality and quorum of the meeting

• Conditions from association's rules are stated and their todetaan ehdot säännöistä actualizing in this particular meeting is reported (summoning custom and possibly attendants)
• Member meetings aren't necessarily mentioned in association's rules

4. Accepting the board meeting agenda

• If the board meeting agenda is delivered in advance, it's not obligatory to read it aloud
• Possible alternation suggestions are discussed (e.g. changing order of items)
• Decisions can be made about issues, which haven't been marked on the agenda in advance, if they are principally or financially significant.

5. Announcements

• Issues brought out by the board or members.
• Large associations can have a separate section "Letters"
  

6. Issues to be decided (n items)

• In board meetings these are issues prepared by chairman and secretary
• In member meeting issues prepared by the board

7. Other issues, which have been brought up

• Issues brought up by board members
• In member meetings these can also be issues suggested by members for decision or preparation for the next meeting

8. Decision about next meeting

• This is a good practice particularly when concerning a board meeting, if there hasn't been an agreement about a regular/repetitive meeting.
• This is recommended also in member meetings.

9. Termination of the meeting

• Time is marked down

Hope this sample of a board meeting agenda can make your meetings run smoother!

This article is a modification of the Finnish version produced by Optinet Ltd and found on www.yhdistystieto.fi.

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